How to color code your emails in Outlook

Color coding your Outlook emails can help you distinguish your specific Outlook emails from the other, not so important ones. Think of your boss’s email address or that super important client who needs last-minute changes. By optimizing the look of email addresses, you drastically reduce the chance of missing important updates or requests.

In Outlook you can change the default email appearance by the specific color, size or font. Let’s look at how to get started with this.

How to color code your emails in Outlook

You can color code your Outlook emails by selecting and changing the color of messages sent only to you. Here’s how.

  • Open the Outlook app, go to any mail folder and select View > View Settings > Conditional Formatting.
  • In which Conditional formatting dialog box, click Add to.
  • Then enter a name for your rule name in the Surname in and click Condition.
  • Now check the Where am I Radio box and select one of the options from the radio boxes: the only person on the To line, on the To line with other peopleor on the CC line with other people.
  • However, if you want to color-code the messages sent to someone else, click that Sent to… and select a person from your contacts folder or enter their email address.

That’s it. Click on OKand your messages will be color-coded from now on.

Then in Conditional formatting dialog box, click font. Now select the color you want to set by clicking on the drop down menu. If you want, you can customize this as well font, font styleand size.

Finally click on OK. Your new color code settings will be updated. Look up the sender’s email address and verify it yourself.

Color coding your emails in Outlook

And this is how you set up color codes for your emails in Outlook. We hope this feature guide has helped you enable your color codes in your Windows settings. But you certainly don’t have to stop here. Outlook offers a lot of features that make it a breeze to use; From adding an email signature to creating an Outlook email group, you can do it all in Outlook.

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